OAS Administrative Assistant

We are currently seeking an OAS Administrative Assistant to join our Older Adult Services team. This part-time (18.75 hours/week) provides administrative support to the Older Adult Services Department. Their work will focus on bill processing and grant compliance activities, particularly for grants from the Claims Conference. This person will also oversee the distribution and analysis of annual client satisfaction surveys and provide support with other mailings and tasks as needed

We welcome and encourage you to apply if you feel connected to JFS’ mission. While Jewish values and history guide us, we recognize that our work is best accomplished through the collaboration of individuals from a variety of cultures, skills, and perspectives. If you meet most of the position qualifications, we encourage you to apply.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Process all Claims Conference bills, including preparing check requests and documenting services in the Claims Conference spending spreadsheets.
  • Track spending projections and assist the Co-Director of Older Adult Services, Holocaust Survivor Services, with Claims Conference budgeting.
  • Assist with compiling data needed for grant applications and reports.
  • Review Claims Conference paperwork to ensure it complies with Claims Conference rules, including an annual audit of all Claims Conference files.
  • Serve as the primary point of contact for vendors providing home care services to OAS clients.
  • Use Diamond, Salesforce and other databases as needed to track client financial assistance.
  • Oversee annual client satisfaction surveys, including mailing and compiling results
  • Produce client mailings as requested, including but not limited to annual client satisfaction surveys.
  • Assist with Russian Language Socialization program data tracking.
  • Other duties as assigned.

 
QUALIFICATIONS:

  • A bachelor’s degree or similar experience
  • One year of experience in administrative tasks
  • Excellent written and verbal skills. Russian language skills are preferred but not required.
  • Strong interpersonal skills are required
  • Detailed oriented
  • Basic math skills, including addition, subtraction, multiplication and division.
  • Working knowledge of Microsoft Excel, Word and Outlook is required
  • Ability to learn to use an electronic database is also required

 
SALARY AND BENEFITS:

  • The pay for this position is $24.53-$30.00 per hour.
  • Jewish Family Service offers a generous benefits package including:
  • Medical, dental, life insurance, long-term disability, and employee assistance program.
  • Paid vacation and sick time.
  • Paid Federal holidays and Jewish holidays.
  • 5% employer contribution to 401k retirement plan (no employee contribution required).
  • Additional benefits include: vision coverage and FSA enrollment.
  • JFS values and provides opportunities for continued growth and learning for all team members.