Facilities Manager

We are currently seeking a Facilities Manager to join our Facilities team. This full-time (37.5 hours per week) position is a member of the Facilities Department. In collaboration with the Director of Facilities and Security and Facilities Technician, the position manages the functioning of building systems including mechanical, electrical, fire/life safety, elevators, vehicles, and the maintenance of buildings and grounds. The Manager oversees contractors for facility renovation projects entailing HVAC and electrical systems, while minimizing disruption to routine operations and is familiar with a variety of concepts, practices, and procedures within a common facility maintenance area of work, e.g. HVAC, electrical, plumbing. This role ensures the built environment meets the organization’s standards for safety, functionality, and efficiency and relies on experience and strong judgment to plan and accomplish goals. Working closely with the Director of Facilities, the position will manage budgets, leases, and contracts, coordinate maintenance schedules, and implement infrastructure improvements to enhance the overall functionality, safety and appearance of our facilities.

We welcome and encourage you to apply if you feel connected to JFS’ mission. While Jewish values and history guide us, we recognize that our work is best accomplished through the collaboration of individuals from a variety of cultures, skills, and perspectives. If you meet most of the position qualifications, we encourage you to apply.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Maintain agency financial reserve study and collaborate with the Facilities Director on the annual budget.
  • Plan and supervise routine equipment maintenance, predicting and coordinating equipment and infrastructure replacement as needed.
  • Solicit proposals, select vendors, and document facility remodels, improvements.
  • Oversee the Agency vehicle fleet, including safety training, maintenance schedules, registration, and replacement.
  • Develop and maintain operational procedures and documentation for facilities maintenance services as applicable for each location.
  • Create and maintain a response action plan for mechanical failures and impacts of natural disasters in collaboration with the Director of Facilities as part of the business continuity/emergency plans.
  • Provide timely notifications of maintenance issues and coordinate routine vendor visits, ensuring work is completed satisfactorily.
  • Schedule, coordinate, and monitor routine vendor visits, upload details to helpdesk reporting back to the Facilities Director when work is complete.
  • Coordinates work of resetting individual office for new employees
  • Conduct semi-annual audits of contracts to ensure competitive pricing.
  • Participation in an on-call rotation for facility or security emergencies.
  • Other duties as assigned.

 
QUALIFICATIONS:

  • 5 years facilities management experience, and certification in IFMA’s CFM or BOMA 2.; Bachelor’s Degree in related field a plus.
  • Strong budgeting skills and the ability to manage financial resources efficiently.
  • Demonstrated project management abilities and experience in construction management.
  • Attention to detail with the ability to comprehend, analyze, and interpret complex business documents e.g., leases, construction plans, manuals contracts.
  • Excellent written and verbal communication skills aligned with the Agency’s culture
  • Experience with emergency response and business continuity planning.
  • Physical ability to meet the demands of the job, including walking, lifting, crouching, and climbing.
  • Light carpentry or mechanical proficiency.
  • Resourceful problem-solving skills and collaborative mindset.
  • Interest in continued learning and professional development.
  • Ability to build strong relationships with staff at all levels of the agency as well as vendors and other providers.
  • Valid Washington State driver’s license, auto insurance and reliable access to personal vehicle.
  • Proficiency with Microsoft Suite (Word, Excel, Outlook, and PowerPoint) required.
  • Familiarity with project management software Asana and helpdesk ticketing systems like Kace preferred.
  • Ability to learn new software programs as required.
  • Access to personal cell phone with agency email, Google Authenticator, MS Authenticator, and MS Teams enabled is required.

 
SALARY AND BENEFITS:

  • The pay for this position is $79,488 – $97,152.
  • Jewish Family Service offers a generous benefits package including:
    • 100% employer-paid premiums for employee medical, dental, life insurance, long-term disability, and employee assistance program.
    • 15 annual vacation days increasing to 20 after 2 years, and generous paid sick time.
    • Paid Federal holidays and Jewish holidays off.
    • 5% employer contribution to 401k retirement plan (no employee contribution required).
    • Additional benefits include: vision coverage and FSA enrollment.
    • JFS values and provides opportunities for continued growth and learning for all team members.